Source: adapted from the European Commission https://hackathons.cassini.eu/terms-conditions.pdf (August 2021)
Please read these Terms and Conditions carefully in advance. The subject of these GTC is the Ocean Re-CREATION Challenge (in short: ORCC). ORCC is hosted by the trade show organizer TransMarTech Schleswig-Holstein GmbH (in short: TMT).
The General Terms and Conditions apply to:
- Apply for the ORCC by registering online at the ocean-re-creation.com website, provided by TMT.
- Register for ORCC as a mentor via online registration on the transmartech.cobot.me website.
- Registration and physical presence at ORCC’s TMT site in Kiel from the
September 19-24, 2022.
- Registration and access to the online communication platform Rocket.Chat: chat.transmartech.sh of TransMarTech Schleswig-Holstein GmbH
- Access to the Website, the Hackathon Platform, the Event Platform or the Communication Platform (collectively, the “Platforms”); and
- Participation in ORCC.
Your application, access to, or participation in ORCC is conditioned upon your acceptance of and compliance with these Terms and Conditions. These Terms and Conditions apply to all visitors, applicants and others who participate in, access or use the ORCC events, as well as to all applicants and participants, local organizers, jury members and mentors of ORCC.
By accepting these Terms and Conditions, you confirm that you are of legal age (18 years or older) and have the legal capacity to enter into binding contracts.
By applying for, accessing, or participating in ORCC, or accepting an invitation to become part of the local ORCC organizing team, mentor pool, or ORCC judging panel, you agree to be bound by these Terms and Conditions. If you do not agree with any part of these Terms and Conditions, you may not apply for or participate in ORCC, nor become part of the local organizing team, mentor pool, or hackathon jury.
The ORCC is an open innovation hackathon format with the goal of solving predefined challenges. The overall goal is to develop solutions for current challenges in coastal and marine protection in interdisciplinary teams. With your help and knowledge, we want to actively promote innovative ideas: from basic research to conceptual projects and concrete implementation. The aim is to make an active contribution to solving global problems at the local level.
Participants are individuals who have registered to attend ORCC. Every person is part of a team. Each individual can only be part of a team. Each team is represented by a leader (the “Team Leader”). The team leader is the formal contact to the organizing team. This applies to Hackathon Submissions and any prizes, benefits or recognition that may result from the Hackathon Submission. Planned or unplanned changes in the composition of a team are to be announced immediately by the team leader to the organization team. Changes in team composition may result in: Merging of teams, splitting of teams or formation of new teams. The most appropriate form will be decided between the organizing team and the team leader. Newly formed teams must appoint new team leaders.
#1.2. The jury
The jury (the “Jury”, “Jury Member” or “Jury Members”) consists of experts* who support the TMT team. Their job during ORCC is to select the teams that may be eligible for awards. Jury members are natural persons.
#1.3. The mentors
Mentors* are individuals selected by the TMT team. Their role is to mentor the teams during ORCC. Mentors are natural persons, but can be represented by a legal entity.
Our digital platforms allow all participants to post, link, store, share and otherwise make available information, text, graphics, video or other material. When using these platforms, participants* are responsible for the content they add, including its legality, reliability and appropriateness.
By posting Content on the Platforms, Participants* grant us the right and license to use, modify, perform, display, reproduce and distribute the Content on and through the ORCC Platforms. Participants retain all rights to all content they submit, post or display on or through the Platforms and are responsible for protecting those rights. Participants agree that this license includes TMT’s right to make the Content available to other users of the Platforms, who may also use the Content in accordance with these Terms.
Participants* shall declare and guarantee or ensure the following:
- You have the right to use the Content and grant TMT the rights and license under these Terms and Conditions.
- Posting content on or through the above platforms does not violate any person’s privacy rights, publicity rights, copyrights, contract rights or any other rights.
Furthermore, the participants guarantee that:
- The Content will not cause Participants or TMT to violate any law, regulation, rule, code or other legal obligation.
- The content is not reasonably considered obscene, inappropriate, defamatory, disparaging, indecent, inflammatory, offensive, pornographic, threatening, abusive, likely to cause racial hatred or discriminatory, blasphemous, and in breach of confidence or invasion of privacy.
- Content will not be used for unsolicited, unpublished or unauthorized advertising.
- The Content does not contain software viruses or other computer code, files or programs designed to interrupt, destroy or limit the functionality of any computer software, hardware or telecommunications equipment.
- The content does not discredit TMT or the platforms mentioned above.
- Participants* agree to maintain all records necessary to demonstrate that the content does not violate any of the requirements. All required records will be provided by TMT upon reasonable request. TMT is not obligated to regularly check the accuracy or reliability of the content included in the platforms. TMT reserves the right to change or remove content at any time.
#1.5. Code of Conduct
Any activities that promote or are associated with alcohol, tobacco, religion, politics, intolerance, violence, firearms, pornography, obscenity, gambling, or illegal drugs are expressly excluded from further participation in ORCC.
TMT is committed to providing a harassment-free experience for everyone regardless of race, religion, color, ethnicity, national origin, religion, gender, sexual orientation, gender expression, age, appearance, body size, disability or marital status. TMT will not tolerate any harassment of hackathon participants.
Sexual language and images are not appropriate for hackathon events, including hacks, talks, workshops, parties, social media, and other online media.
Any person, mentor, organizer, team member or jury who violates these rules will be sanctioned or expelled from ORCC and the location. The decision will be announced by TMT.
#2 Participation as individual or team
#2.2. Right of participation
Only natural persons of legal age (18 years and older) are eligible to participate. Participation in the ORCC is accepted on the condition that the eligibility criteria are met. ORCC welcomes all participants and does not discriminate on the basis of race, creed, color, ethnicity, national origin, religion, gender, sexual orientation, gender expression, age, appearance, height, disability or marital status.
An individual’s participation in the ORCC will be accepted on the condition that the following additional eligibility criteria are met, namely:
- The individual must be part of a single team to participate in the ORCC;
- The choice of which team each person belongs to must be communicated to the organizers by each person via the communication platform no later than the beginning of the Hackathon week;
- Each team must appoint a team leader;
- Teams should ideally consist of at least three (3) team members and may include up to eight (8) team members*;
- Hacker teams must select a challenge to work on no later than the beginning of the first hackathon (1);
#2.3. ORCC Hackathon Rules
Individuals and teams agree to the following rules during the ORCC:
- Solutions to the challenges in the “Analog Solutions” task area should not be worked on before the official start date of September 19, 2022 at 11am. Teams that violate this rule will be automatically disqualified. Solutions to the challenges in the “Digital Solutions” task area should not be worked on before the official start date of September 22 at 9 am. Please do not start chopping before Thursday, September 22, 2022 at 9:00 am.
- To ensure a level playing field for all participants, all code or prototypes or business models must be created by the team during the hackathon week. You may use publicly available or openly licensed APIs, SDKs, frameworks, and other software libraries for your project; you may also get access to hardware that you can use for free.
- Any software development tools and/or programming languages can be used.
TransMarTech will not reimburse any expenses incurred while attending ORCC. The exception is the pro-rata assumption of costs for accommodation of the Danish delegation group.
#3 Submitting your challenge solution (project)
All entries must be submitted via https://chat.transmartech.sh/ in a designated assigned channel by 11:59 p.m. on September 23. This will be communicated to all participants by the organization team at the start of the hackathon.
Each team must submit a single recorded video pitch of no more than five minutes and create a single completed project outline pdf with the following content:
1. a brief summary of the project;
2. all team members with short biographies and their roles in the team;
3. a link to the recorded video pitch of the project;
4. optionally a link to a video or screenshot of the prototype;
5. linkage with the topic and the chosen challenge;
6. any unique hardware used in the project and
7. optionally, a link to the Github repository with the open source code.
Your application is not considered complete until all mandatory fields have been filled in. It is recommended that you submit your application before the deadline in case of IT issues. Each team can submit only one project entry.
Hackathon Submissions not submitted or Hackathon Submissions submitted after the above deadline are not eligible for judging and will not be reviewed by the judges under any circumstances.
#3.1. Evaluation criteria
All submissions will be evaluated and judged by the jury according to three criteria:
- Relevance to the hackathon theme and challenges (1/3 weight in score);
- Innovativeness, scalability and technological added value for future users and customers (1/3 weighting in the score); and
- Quality of the team, including technical expertise, business expertise, commitment to the project, and ability to pitch (1/3 weight in score).
We may terminate your participation in ORCC in writing (by letter or email) if you violate these Terms and Conditions. Such termination shall take effect immediately upon dispatch of the termination letter or email, with the date or time stamp indicated on the mail serving as the legal basis. Upon termination, your right to benefit from ORCC will expire.
If you wish to cancel your participation in ORCC, you may do so in writing (by letter or email). This termination shall take effect immediately after sending the termination letter or e-mail.
All provisions of the Terms and Conditions which by their nature should survive termination shall survive termination, including but not limited to ownership provisions, warranty disclaimers, indemnification, limitations of liability and non-disclosure agreements. We will not be liable to you or any third party for any claims or damages arising from any termination or suspension or other action taken by us in connection therewith.
Contact: TransMarTech SH GmbH | email@example.com